In this tutorial we are going to see the steps required for configuring and accessing Gmail using Outlook 2010, Outlook 2013 and Outlook 2011 for Mac Configure Gmail for Outlook 2010 and Outlook 2013 Listed below are the steps for configuring Gmail in Office 2013 and Office 2010.
Wrangling Outlook 2011 with Gmail Last Updated: In 2010, Outlook poorly supported Gmail accounts, but today it’s a lot better. Most of the setup that was previously required is now automated. In this revised guide, you’ll now find two major sections.
The first shows you where to plug in your account information, and I’ll also walk you through some extra steps to remove a couple unnecessary folders. The second details how you can make Outlook feel more like Mail, and includes some of what was previously covered in the 2010 tutorial.
I’ve also removed the previous introduction — I'll get straight to the point. I hope you find this guide more more relevant and useful than it was before. Plugging Gmail into Outlook Before opening Outlook, we should double check some settings in Gmail so that you can properly sync your messages to the desktop. Log into Gmail and click the settings button — look for the gear on the right. From the drop down menu, click on Settings. Next, click on the Forwarding and POP/IMAP tab.
Make sure POP is disabled and IMAP is enabled. I find the following settings as shown in the screenshot below work best for me. Gmail POP and IMAP Settings Open Outlook, then enter Preferences through the Outlook menu in the menu bar, click Accounts, and add an e-mail account through the + button at the bottom of the accounts panel. When prompted, simply enter your email address and password and configure automatically. Keep in mind that if you’re using 2-step verification, you’ll need to generate an app specific password for Outlook. If you're using a Google Apps for Business account, you'll need to fill out a settings pane (be sure to check with your IT debt or company guidelines). You can use the screenshot below as a general guide.
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Setting Up Your Gmail Account When this tutorial was first introduced in 2010, the frustrating issue with Outlook was that it didn’t intuitively map its folders with Gmail’s. There were also naming conflicts which have since been resolved. Today, Gmail support is much better, although there are some interesting quirks which we can optionally iron out in the next section. Before you proceed, make sure Outlook is up to date by visiting About Outlook in the Outlook menu.
Currently, it should be at least version 14.3.4 as of this guide. In the sidebar, you’ll notice INBOX, Drafts, Sent Mail, and Trash mailboxes, with [Gmail] and Spam sitting underneath. If you expand the [Gmail] folder, you’ll notice some redundancy with the previously mentioned mailboxes, but it’s nothing you have to worry about. These folders are linked with what you already see in the sidebar.
Unfortunately, Outlook takes some initiative and hides folders like All Mail, even if you’ve allowed it to sync on Gmail’s side. Close [Gmail] — we’ll be changing a couple of settings to finish up. If you’re only using IMAP accounts with Outlook, we can turn off the On My Computer mailboxes.