OmniFocus 3 for Mac has revamped how it looks and feels in order to make it quicker for you to see more tasks. It's added a new tagging system and if every app is now doing tags, this time it's personal. Tags transform OmniFocus and for the better. Then it's also revamped how you can set repeating tasks such as ones that take place on the second Tuesday of every other month. Wholesale changes Of course, fans have been let down by new releases before but it's not like this is the latest movie in a series. It's not Solo. If the Omni Group had added absolutely nothing to its task management app then what you'd have is OmniFocus 2 and that was already superb.
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However, the new OmniFocus 3 for Mac builds on that and brings a series of changes that mark a radical alteration to how you think about using the app. How to install quicktime player for mac on my desktop windows 7. Previously OmniFocus was as close to being an advocate of as you can be without a licensing agreement. You could use other productivity methodologies with OmniFocus or you could use no system at all and just pile your tasks into it. Yet it was not only very good for this GTD but it was arguably the best. Now it's changed. From OmniFocus 3 on, it's reversed: you can use it for the GTD method but that's no longer what it's built for.
And that's down to how OmniFocus has energetically embraced the idea of tags. Tags Tags in OmniFocus are the same as in the Finder and most apps: they're short labels that you can append to something else. Where you can tag a document in the Finder as being 'finished', for instance, you can now tag a task in OmniFocus as being 'urgent'. This ability to mark a task with one, two or a thousand tags sounds handy but it's actually much more than a convenience. It's fundamental to how you can now use this app. Under the Getting Things Done system that OmniFocus used to follow so closely, there were no tags whatsoever. What you had instead was what was called a context.
Anything you had to do would have a title, it might have a deadline date, and it could have a context to do with what you need to complete that task. You could say task X has to be done at home while task Y was at work. Task Z could be one that has to be done when you next meet up with Rachel. So these tasks were said to have contexts of Home, Work or Rachel. It was a good system and it made you a bit more disciplined: if you chose to add a context at all then you tended to think carefully about it.
Then later when you got to work you could elect to see just the tasks for there and all the Home ones would vanish from view. Only, maybe that task with Rachel really needs to be when you're both over at your Seattle office, not the New York one. Or you have some tasks with Rachel that are also with Burt —but then some tasks with just Burt.
You couldn't give a task multiple contexts so that later you could list just the tasks for Rachel and Burt at work. Now you can, through tags.
For any task, you can add any tag: just type a tag into the task. Add as many or as few as you want. It's too easy to keep on adding tags and we have somehow ended up with two that are both called 'Today'. That's a pain and we've no clue how we did it since as you type a tag, OmniFocus shows you existing ones that match. There's also truly no limit on how many tags you've got so the discipline of the one context is both long gone and occasionally a little missed. You need to think about your tags or you'll end up with some tasks tagged 'invoice', for instance, while others are tagged 'invoices'. You could remember later to search for both, but you won't and you'll either miss something important —or forever fear that you have.