You can attempt to recall a message in Outlook by using the Sent Items folder. However, note that this function only works if the e-mail recipient has not yet opened the message. To attempt to recall a message in Outlook, open the Sent Items folder. The recipient of the message you want to recall must also be using an Exchange email account. His option is not available using the Microsoft Outlook Web App (OWA) or Outlook 2011 for Mac. Step-by-step guide. In Mail, in the Navigation Pane, click Sent Items. Open the message that you want to recall or replace.
How many times have you wished you could recall an email after sending it to the wrong person, or after sending an email you instantly regretted? Maybe you billed the wrong client, or forgot to attach a file before pressing “Send.” Or maybe you sent your boss a message you intended to send your best friend, detailing the nastier symptoms of your hangover. While these examples certainly can be embarrassing, other mistakes can get you into legal trouble. For example, healthcare providers and other covered entities can by sending an email containing protected health information (PHI) to the wrong person. Covered entities could be looking at fines of for a single email mistake.
Thankfully, there are a few ways to recall email. Gmail and Outlook both offer native recall features, though they have a few limitations. If you don’t use Gmail or Outlook — or if you want a bit more control over when and to whom you can recall email — you can also use to send and then secure messages at any time. Let’s take a closer look at these three options. Recall Email Using Gmail’s Feature If you’re a Gmail user, you might be familiar with the Google Labs Undo Send feature. For years, this experimental feature was available to savvy users who wanted to recall email they’d sent using the popular client. (If you’re using Google Apps for Work (now known as G Suite), you still have to access the Undo Send feature through Google Labs.) As of June 23, the Undo Send functionality moved from Google Labs to Gmail proper, and is one of the many settings you can configure right inside your inbox.
While the functionality of Undo Send is limited, it can save the most quick-witted email users from potential embarrassment — provided they can react in time. To configure the Undo Send feature (and make sure it’s enabled): 1. Click the gear icon in the top-right corner of your Gmail screen.
Click “Settings.” 3. Select the “General” tab, and navigate to “Undo Send.” 4. Check the “Enable Undo Send” radio button. Using the dropdown menu, extend the cancellation period from 5 to 30 seconds.
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Scroll down and click “Save Changes.” Note that this only turns the feature on — it’s a preemptive measure. If the checkbox next to “Enable Undo Send” isn’t selected at the time you need to recall an email, you’re out of luck. Once you’ve set up Undo Send, it’s easy to recall email, provided you’re quick on your feet. How to recall email outlook for mac 2017. Within 30 seconds of sending your email (or fewer, if you haven’t configured Undo Send to give you 30 seconds), you’ll see a yellow tooltip near the top of your inbox that says “Your message has been sent. View Message.” Click “Undo” to recall the email, and you’ll be sent to the email’s draft, where you can make any edits or discard the message entirely. While the ability to recall email within 30 seconds is a nice feature, half a minute is hardly enough time to recognize a mistake, overcome your sense of panic and stop the message — especially if you’ve already closed Gmail, or have a slow Internet connection.
In this regard, you’re not truly recalling the email, but just delaying the process of sending it. Recall Email Using Microsoft Outlook makes it possible to replace or recall emails that haven’t yet been read by the recipient.
After sending your mistaken email, go into your “Sent Items” folder and click the “File” tab. Under the “Info” menu, click the “Resend or Recall” button and select “Recall This Message.” Pretty simple. But there’s a caveat to undoing emails in Outlook.
If the recipients are also on Microsoft Exchange, retracting messages is easy. You can even use the “Replace” function to edit and resend the email with your new changes. But if your recipients are not logged in, or if they don’t use Microsoft Exchange, you cannot use the recall email function. If your recipients use another service, like Gmail or Apple Mail, the recall function is basically useless. There are other problems, too., users with the preview pane enabled may still be able to read the recalled message. That doesn’t mean you can’t make changes and resend the email — you can — but you may want to alert the recipient as to why they’re receiving two messages.
Recall Email Easily With When you send a secure email using Virtru Pro, not only can you set various protection and control features on that email, but you maintain the ability to add or change those features, even after you send it. This ranges from message encryption to you’ve already sent. Virtru also works within and for your business. To recall an email using Virtru, find the Virtru-secured email in your sent folder, open it and click on the Red Hand icon.