Editor's Note: This article was originally published in 2015, but has since been updated to reflect the recent changes to Office 365 Groups. An Office 365 Group comes with several things once created, but what are they exactly? Which should you use and when?
It may seem confusing at first, but this is the new approach Microsoft is taking to tackle the Shadow IT issue in organizations, so you'll be hearing about it a lot. Ok, maybe it's also to make sure your end users don't start subscribing to other random online tech that isn't by Microsoft. Still, you should know what you get when you create an Office 365 Group and how it can be useful. The Office 365 Groups Series • • Refresh on the Basics of Office 365 Groups Before you read on, I recommend you start with. It's important to understand that Groups are not a new product, nor do they compete with any existing Microsoft software.
Our college is considering moving from Shared Outlook Calendars to O365 Group Calendars. With mobile such a big platform these days, making group calendars visible in the Outlook mobile apps will be important for many users.
At the very core, it is just an Active Directory object, very much like Security Groups. Users can be added within the Group, where they'll get access to folders and documents thanks to the permissions they are granted.
When I reloaded, the document was gone. Microsoft support was anything but. I’m told there is a glitch somewhere between 365 and Mac, but the document seems to have vanished completely. The document suddenly crashed with an error message that says “Hmmm, that address doesn’t look right.” Closing that, Word disappeared. Not in Onedrive or in any other backup folder. Office for mac 2016 autorecover location.
The big difference lies in the automated provisioning when a Group is created. Whether it's a SharePoint Site Collection or an Exchange Mailbox, they're all created and associated to that Group to provide a better collaboration experience for that team or project. Now that we've covered the basics, let's see what you get when a Group is created.
Conversations Can happen in Multiple Ways I think this is what confuses people the most, because there are many different options. Ironically, when visiting a website that has a forum, a chat and a contact email, we don't seem to be troubled by it. The same with Facebook: Posts vs Messenger has never been an issue; we always know which to use and when. Same goes when you create an Office 365 Group, you get different options for your conversations.
Outlook Conversations When you create an Office 365 Group, Exchange generates a mailbox for it. This gives the Group an email address to send and receive through Outlook, and enables the members of the Group to communicate openly using email as a conversation mechanism. • A feed of email threads displayed as conversations • Once you've clicked on one of the emails, you can see every email and reply that was sent in the thread. What you should know about Outlook Conversations: • Members of the Group considered as Guests, meaning they are external users outside of your organization, will not have access to this interface to browse the previous conversations. • Outlook Conversations are always included in Office 365 Groups, except when created from Yammer.
As mentioned before, a Group can be created from within SharePoint, Outlook, Planner, Power BI, Teams, Yammer and probably other products in the future as well. • The mobile app is available on Windows Phone, iOS and Android. • It's not available in Outlook for Mac (though it has been announced) – so Mac users should use Outlook Web. Microsoft Teams Conversations Microsoft Teams is a tool that allows you to create chatrooms, or live and persistent conversations if you will. Within these Teams chatrooms, you can create channels to isolate a specific conversation topic. What's interesting about Teams is that the interface, especially the navigation, is well integrated with the concept of Office 365 Groups. If used, it will likely be considered the “Home” of an Office 365 Group.
On top of the live chat experience it provides, it opens up a world of customization with Bots. Bots are like the “apps” of chat services. For example,. • The name of your Team, which is also the name of your Office 365 Group.
• You get a channel called General by default, but you can also create your own. In this example, I created one called Logistics. • Customizable navigation for the rest of the products that come with your Office 365 Group.