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To QB: Convert transactions to a format importable by QuickBooks [video] • • • To QB: Convert transactions to a format importable by QuickBooks [video] QuickBooks accounting software is offered as QuickBooks Desktop (QBD) or QuickBooks Online. Both variants import the QBO format as a common format, and each of them imports their set of formats. See below options and Desktop and Online versions. Import into QuickBooks 2016-2019 and Quickbooks Online through the QBO format or the IIF format (all QuickBooks Desktop versions are supported). QBO and IIF format are different: QBO (Web Connect) is to import bank transactions, and IIF is more ‘low level’ import allowing to create various transactions between QuickBooks accounts.
Both formats have limitations – read below to choose the most suitable format for you. Which formats does Quickbooks import? • QuickBooks 2016-2019 for desktop, Windows or Mac, imports QBO (Web Connect), IIF and QBJ formats • Quickbooks desktop all versions import the IIF format • Quickbooks Online imports QBO, CSV, OFX, QFX formats • Quickbooks 2013 or older imports QBJ (General Journal Entry files), created by your accountant or through Import into QuickBooks through the QBO format The QBO format is a QuickBooks Web Connect format used to import transactions into QuickBooks. '.QBO' does not mean 'QuickBooks online'.
• Use to convert CSV, Excel (XLS, XLSX), TXT to QBO • Use to convert PDF to QBO • Use to convert OFX, QFX, QBO, QIF, QBX, OFX, PDF to QBO • Use to convert OFX to QBO • Use to convert QIF to QBO QuickBooks Desktop (PC or Mac) imports QBO files through File-Utilities-Import-Web Connect format. QuickBooks Online imports QBO files as well and the QBO format is the best format it imports. QuickBooks online also imports OFX and QFX files (also good choice to import). OFX and QFX formats are not importable by QuickBooks desktop.
Quickbooks Online (including Quickbooks Self-Employed) imports CSV files. QuickBooks desktop imports QBO (Web Connect) files into the Bank Feeds center. Once the transactions are imported, you review them and match to vendor records and assign expense/income account. After that, the transactions are added to the register. QuickBooks Desktop has to be not older than three years to import.QBO files. For this moment, you need to have QuickBooks 2016-2019 to import QBO files.
Import into QuickBooks through the IIF format IIF format is the format to use for all QuickBooks versions. It allows to supply more details about transactions like expense/income account or class. Unlike the QBO format, that requires 'matching' under the Bank Feeds after QBO import, the IIF format requires vendor names, account names to be exact to what you have in Quickbooks otherwise Quickbooks will create new vendor and account records during IIF import. Quickbooks Online does not import IIF files.
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• Use to convert CSV, Excel (XLS, XLSX), TXT to QFX and import into Quickbooks • Use to convert OFX, QFX, QBO, QIF, PDF to IIF What are the main differences between QBO and IIF import into QuickBooks? • QBO import requires Internet connection with QuickBooks allowed to access Internet, IIF import is completely offline • QBO import allows to apply renaming rules to assign payee or vendor even if it is different on supplied QBO file from the record in QuickBooks, and assign the expense account during import. IIF must have expense accounts supplied as you have them in QuickBooks. Allows to do that through the category column or provide default expense account. • Imported QBO transactions go first into the Online Banking Center, where you can review, delete, match and finally include into the register. QuickBooks provides two Online Banking Center modes, completely be their user interface and actually how transactions are imported. IIF import is done directly into QuickBooks transaction register.
• QBO import requires QuickBooks to be no older than three years. IIF keeps importing without asking you to upgrade. • QuickBooks Online imports QBO files only, QuickBooks Online does not import IIF files. What is the QBJ format? The QBJ format is the latest format supported by Quickbooks to create General Journal Entries. Quickbooks accountant edition allows your accountant to create general journal entries for you, export them as IIF files, send to you and you import them into your Quickbooks.