The icon sets rely on conditional formatting - simply modify the default rule as follows: Select the range (M2:M46). Click the Home tab. Click the Conditional Formatting dropdown in the Styles group.
In my last I designed a table and set the cell for the first row of data, which will automatically extend to all new rows of data. The great news is that when I add and to a Table, they also extended when data is added. But first I want to add a couple of formatting changes to my data entry worksheet.
Table Styles Changing Table Styles is similar in Excel 2010 ( Windows) and Excel 2011 (Mac) yet the Ribbon is much different. The Mac version has a default Tables tab on the Ribbon. The Windows version only shows the Table Tools tab when a Table is active.
The rest of this section deals specifically with Excel 2010, but Mac users can follow along by selecting the Tables tab on the Ribbon. I decided to change the Table Style because I’m not a fan of the header row with white text.
When you select any cell inside a Table, the Table Tools tab appears on the Ribbon. There’s a Table Styles group that shows a single row of styles in a window on the Ribbon. On the right there are up and down navigation buttons that allow you to see table styles one-row-at-a-time, which is a big waste of time for me. I click the drop-down button to see an expanded window with lots of Table Styles.
As you hover over each Table Style icon, the Table on your worksheet should change its appearance, giving you a preview of what your worksheet data will look like. If you hover your mouse long enough a tool tip will appear with a Table Style reference. I chose Table Style Medium 23, which gives me black text in the header row. • Post author Enter a tick mark as the first character.
This tells Excel the cell contents are text, and it’s not visible in the cell,, but is visible in the formula bar. So entering ’20-5 shows up as 20-5 and not a date. This works for a small amount of entries, but if you have a lot of entries there is another option. You can change the cell formatting for the entire data range to Text and then you don’t need the tick mark.
Just enter 20-5 and that’s what you see. To format as Text, select your data range and bring up the Format Cells dialog box.
(Use the keyboard shortcut Control+1 on Windows or Command+1 on a Mac) Click on the Number tab, select Text in the Categories pane, and click OK.
Conditional formatting is a fantastic way to quickly visualize data in a spreadsheet. With conditional formatting, you can do things like highlight dates in the next 30 days, flag data entry problems, highlight rows that contain top customers, show duplicates, and more. Excel ships with a large number of 'presets' that make it easy to create new rules without formulas. However, you can also create rules with your own custom formulas.
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By using your own formula, you take over the condition that triggers a rule, and can apply exactly the logic you need. Formulas give you maximum power and flexibility. For example, using the 'Equal to' preset, it's easy to highlight cells equal to 'apple'. But what if you want to highlight cells equal to 'apple' or 'kiwi' or 'lime'?